I-Learn 3 Forum

If you're a new instructor, then transferring your announcements, or at least a template of them, from semester to semester is a great idea you may want to consider. If you're a veteran who likes to carry over their announcements from semester to semester, then you will want to pay attention.

In I-Learn 3, when you go to transfer your announcements, you're copying and pasting them from the old course to the new one or to a Word document. Whether you are copying them in the visual editor or html editor, you will encounter the same bug with images and video notes.

The Problem With Transferring Images

As an instructor, you can copy your past announcements and paste them in your next semester announcements. It will appear as if all is well, but the images you placed in a course last semester are hosted in that past course. Your current students will not have access to those images or be able to see them. If you wish to transfer images so current students can see them, you should save the images separately to upload in the new announcement.

The Problem With Video Notes

Video notes have a similar issue as pictures. They are hosted in the course they were made in, and just copying and pasting the announcement text will not carry them over to the new course. However, you can transfer a video note made in a previous course to a new course. Simply follow these instructions for transferring video notes.

What Doesn't Have Problems

*Embedded videos, **external hyperlinks, and text. These items, if copied and pasted, will transfer over to your new course as long as the original video or hyperlink is still active. To test this, simply click on the hyperlink or watch the embedded video to see if it still works. If so, then it will transfer when you copy and paste.

*Embedded videos are videos that come from another, 3rd-party source such as YouTube or Kaltura and play within your course.

**External hyperlinks are links that connect to places outside of I-Learn 3. Internal links are links that connect within your course, for example, to a content instruction page or discussion board. Internal links will not work if simply copied and pasted from one semester's course to another.

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  • I also host all my videos and images on an external site, then I save both a screenshot of the announcement and the html code.  To save the html code just click the </> at the bottom right-hand corner of the editor.  Copy/paste the code (I keep all this in OneNote).  To insert the announcement into a new course, click the </> and paste the code.  No errors, formatting stays the same, and all of the pictures and videos work :)

  • This was a comment by Sam when I originally posted this elsewhere. I wanted to make sure it was included here, however, since many people could derive value from it:


    • Tyler,

      Great points!  One thing that I started doing with my announcements in I-Learn 3.0 is to not store the images or video notes inside the course, but host them externally.  I use Screencast.com to store my images and then Kaltrua (video.byui.edu) to build and embed any videos (of course other externally hosted sites would work as well as long as the URL for the image has the extension at the end (e.g., .jpg, .png, .gif) at the end.  Here is an example: 


      I built a video for a fellow instructor to show them how to do this process of adding images into the announcement:


    • I tried this and got too much "Bandwidth" on Screencast because my pages were getting so many views.  I called Screencast and they said that if there are too many views, you cannot have access to the content for the rest of that month so I decided to just post the pictures in my course.  Maybe it's because I just use too many pictures though and others would not run into that problem--I do not know!  I would be interested to hear others' experiences with this.

      • I have three different screencast accounts in order to avoid the bandwidth issue. Maybe that is a solution?
        • That could definitely be a solution!  I hadn't thought of that.  After just a couple days of my course, I was already at double my allowed bandwidth.  I'm not sure if I'm posting too many pictures and since they are on the homepage that is why or what.

        • You can upload the videos to video.byui.edu

    • Thanks Tyler and Sam for posting Sam's tutorials. I teach two sections of the same course, so this helps me not only for future semesters but also when I copy and paste between sections.

    • I like these ideas to help me copy announcements from semester to semester more quickly. I watched Sam's video of adding images into the announcements by storing them on screencast and found it helpful. Thanks! I already use screencast to store my videos and this could work really well for me.

      However, I have a concern about adding images this way. Will this method bypass the option of adding "alternative text" to images if they are copied from previous semesters by being stored on a third party site? Is there a way to copy over the "alternative text" as well? It is an important ADA compliance that I don't want to be circumventing in my attempts to shave time. Anyone's thoughts and suggestions on this would be great.

      • If you have stored the images/video on an outside server, and then copied the html code from an old course and pasted the code into a new course, the alternative text also copies over.

        • Really?!? Awesome. Thanks Tina.That is great news. Thanks for your response.

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